Whether you're a retailer, manufacturer or service provider, a personalised, beautiful, professional invoice will help your business stand out.
#Make invoices software#
Import that image into your accounting software and that’s it – you're done! You probably already have a logo, and this will be stored somewhere as an image file. You shouldn't need the help of a graphic designer to create a branded invoice. But they'll look even better once you add your logo and branding. Personalise your invoicesĪccounting software invoice templates look great. You’ll get a choice of beautiful designs which make sure your invoices make the right impression when they are received. Good accounting software will have invoicing templates built in. If you're not a graphic designer, no problem. You wouldn't necessarily think of the word ‘beautiful’ with something as basic as an invoice! But there's no reason why invoices should be dull tables of numbers.
Electronic invoices arrive faster, and you can even get a notification when your customers open an invoice. It will also save you money on paper, printer consumables, envelopes and postage. You’ll save time, and can be do it from your accounting software. But make it clear you'd prefer to send them electronically. Electronic documents can be:Īsk customers how they’d like to receive invoices. There's no point in shuffling paper around and stamping them with dates of receipt and payment. Some companies still like to receive paper invoices. Invoicing promptly will help them keep their accounts in order. They may have budgeted to pay you within a specific timeframe. You can automate most of the process, saving you time and money. Good accounting software will make this easy.
Get into the habit of invoicing the moment you finish a piece of work or make a sale. Wait until the end of every month before invoicing and you're wasting time. Your cashflow depends on an efficient invoicing process. It's a fundamental part of your business, and you should treat it as such. Get them right and you'll have the basics established. These three elements are vital to the invoicing process. If they think you're charging too much, it’ll have a negative effect on business. Let too much time pass and your customer may have forgotten some of the work you did. You'll be able to quickly generate an invoice using sales data you've already collected. Create an invoice that has accurate figures: With good accounting software, this will be easy.Ideally they should all connect to your accounting software - that way you won't have to enter the same information twice. Track your hours or product sales accurately: Time-tracking software and POS tools will help ( read our guide to retail POS).Neither one is good! So it’s important to get the numbers right. If you charge too little they'll suspect you're incompetent or cutting corners.If you charge too much they'll assume you're acting dishonestly.And whether you undercharge or overcharge consistently, customers will be less than impressed: If you repeatedly send out inaccurate invoices you probably won't be in business for too long. So the first thing to think about is the amount of money you're requesting. Whether it's a piece of paper or an electronic document, it’s how you ask your customers for money. Of course, when you strip back the detail from an invoice, what's left is a demand for payment. And it's even more important that they're accurate. That’s why it pays to make sure your invoices look professional. It's an extension of your company's branding and marketing efforts. Invoicing isn't just about requesting payment. But accurate, well-designed, professional invoices say a lot about the quality of your operation. When customers receive your invoices, they’ll form ideas about your organisation.Ī poorly-designed, inaccurate invoice says that your business is disorganised and badly run. Make an impressionĮach and every invoice you generate sends a message about your business.
Here's advice from leading accounting software company Xero on how you can create invoices that customers will notice – and pay on time. Invoices speak volumes about your business to your customers, so invoices need to be professional, well-designed and accurate.
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